Good Afternoon Everyone,
Welcome to the first installment of our weekly communication and your ULF Oakland website. In each communication, we’ll cover: Content [info you’ll need to read/know for your fellowship experience], Culture [getting to know each other and your city], and Logistics [the important information to support your transition to ULF]. The expectation is that you read through the communication, and follow up with us, your regional directors, with any questions. You can reach us at email@example.com and firstname.lastname@example.org. Additionally, we’ll always call out specific action items if there are any things we need you to do to ensure a smooth transition. We can’t wait to see you in just a handful of weeks!
PS - take a minute to click around our regional website a bit. We’ll use it all summer, and it’ll have things like: bios, resources, our fellowship calendar, communications and more. Please bookmark the site so you can find it easily. The password for the site is “oakland”. We’ll house everything we share via email on this site for easy retrieval. FYI -The website is a little clunky (you'll have to login as you navigate various pages). We are working to make the user experience smoother for you.
Content: Welcome to Oakland
We can’t wait to welcome you to Oakland in a few short weeks. The summer is one of the best times here, and we have no doubt you’ll fall in love with Oakland if you don’t already know and love it! To help introduce you to the city, we’ve included some links below. Enjoy and please don’t hesitate to reach out if you have questions!
“Get to know us first”: Longtime residents reflect on Oakland’s transformation
Women Led Art Galleries - written by a 2018 ULF fellow!
Culture: Oakland Email Listserv
To help us get to know each other better, and to make communication easier, we’ve set up a google email listserv. If you haven’t already, you should be receiving an invitation to join this group. Please accept as we’ll utilize the listserv to plan everything from finding roommates/housing (if needed) to planning excursions and sharing relevant information. Also, please feel free to utilize the listserv to get to know each other, ask questions, and find resources as you’d like!
Logistics: Housing exchange, & partner org hiring process
Housing Exchange: In order to help facilitate a transition to Oakland for those of you currently living out of town, ULF has set up a “housing exchange” to help you identify and secure low-cost housing. It should be noted that you are ultimately responsible for securing your own housing, so we suggest that you also utilize personal connections (if applicable), Craigslist/AirBnB and any other resources at your disposal. If you are interested in using the housing exchange, you can find it here. On this exchange, we’ve provided access to local facebook groups with housing opportunities and friends and partners of ULF will list their apartments / rooms available for rent during the summer. Things have been added since last week, so take a look. We want to get a sense of how many of you are looking for housing, so we added a question in the partner org survey below. Please be sure to reach out if you need our support with housing.
Partner org hiring process: We have already confirmed the majority of our partner organizations for the summer, where you’ll spend your mornings working on mission-critical projects. Soon, you will start to hear from partner organizations who are interested in hiring you. In order to facilitate a smooth process, we’ve added some information here:
Partner Organizations make decisions (Not ULF): Because partner organizations are the ones who design the project, and pay your salary, they are the ones who make the final hiring decision. While we will work with them to ensure that they are connected with fellows who are a good match for what skills and experiences they need, we do not directly place any fellows.
Partner Organizations will receive resumes, and determine who they would like to interview. Some POs may just want to offer you a position, while others may request one or more interviews before making an offer. Please accept all interviews within 24 hours of being contacted.
If you are offered a position by a PO and you’re excited about it, please respond within 24 hours of the offer being made, and accept it! If you are offered a position and you’re concerned about the fit, please reach out to us immediately before declining an offer. If you choose to decline an offer, ULF cannot guarantee that you will get another paid offer from a partner organization, so we do not recommend that you do so. If you choose to decline, we will continue to support you in getting hired, but you may not be eligible for a paid position, so please keep that in mind.
Finally, please operate with a sense of urgency and respect with these partners. Many of them have worked closely with ULF & with David Silver and Mayor Schaaf for many years, so please remember you’re representing our organization in your interactions here. Please refrain from reaching out to partner organizations directly; they have access to all resumes and will reach out if they are interested in speaking with you.
Our goal is to have all fellows hired by June 1st; however, it’s common to have fellows hired closer to the start of the fellowship.
Action Items for May 17th:
Place your bio and headshot & updated resume in this shared folder
Complete your partner org skills survey
In order to get to know each other (and facilitate hiring with partner organizations), we need your short bio and headshot (it doesn’t have to be by a professional photographer, but please ensure you’re comfortable with external and internal partners seeing it) and an updated resume by May 17, 2019.
In addition to your bio, headshot & resume, we also need you to take 5-10 minutes between now & May 17th to complete this partner org survey. We’ll share your answers with partner organizations to help them make informed hiring decisions. Please feel free to reach out with any additional questions, concerns, or feedback.
Mary Padden and Rachel Williams